Google Calendar sync: your trips, and your busy days

Connect your own Google account and your trips appear on your calendar automatically, while the days you're busy in Google stop being bookable.

Connect Google Calendar: your trips appear on your calendar automatically, and days you’re busy in Google stop being bookable. Trips are managed in Fishing Outfitter; Google always shows the latest.

Two things move, in opposite directions. Fishing Outfitter writes the trips you are entitled to see into a calendar it creates in your Google account and keeps that calendar current on its own. In return it asks Google when you are busy — only whether you are busy, never what you are doing — and marks those days unavailable so nobody books you into them.

Setting it up

Owners and admins open My Account and find the Google Calendar card. Guides find the same card on their Availability page. Connect your own Google account from there. The connection belongs to one person in one organization — the Connect button names the organization you are in when you click it, so if you work for more than one outfit you connect each separately and can always see which one you are connecting.

What appears on your calendar

Fishing Outfitter creates one calendar named “Fishing Outfitter — your outfit” and writes only into that one. Nothing else in your Google account is ever touched. What lands there follows your role: owners and admins see every active booking plus the outfit’s shows and expos, while a guide sees only the trips they are on, and no shows. Each trip is an all-day entry showing the client’s full name, the trip type and the status — with “AM ·” or “PM ·” in front for a half-day trip — and the booking code, status, trip length, guide, package and a link back to the booking. No phone numbers, email addresses, medical notes or client notes ever reach a Google calendar.

Busy days

• Fishing Outfitter reads only busy and free time from your main Google calendar. Event titles, guests and locations are never sent and never stored.
• Mornings (6 am–noon) and afternoons (noon–6 pm) are judged separately: two hours or more busy in one half blocks that half’s trips, and the whole day is blocked when both halves are, or when you’re busy all day. A morning appointment never costs you an afternoon trip, and an evening one costs you nothing.
• Marking a day available in your Availability calendar keeps it open anyway — an override you set by hand always beats Google. Whole days Google blocks show there as “Busy in Google Calendar”; a busy half-day blocks only that half’s trips.
• Busy days refresh every 15 minutes, and Refresh busy days on the card does it immediately.

If you also use the calendar feed

The calendar subscription feed shows you the same trips this sync does, so having both means seeing every trip twice. Pick one — either remove the subscribed feed in your calendar app, or disconnect this. See the Calendar subscription article for the feed.

Disconnecting

Disconnecting stops both directions immediately. Upcoming trips are removed from the Fishing Outfitter calendar in your Google account, because Fishing Outfitter no longer manages them and a frozen trip sitting on your phone is worse than none at all. The calendar itself stays, renamed with the date you disconnected, and it keeps your past trips. Days you marked busy in Google stop blocking bookings right away. If you connect again later Fishing Outfitter creates a fresh calendar rather than reusing the old one, which is why the old one is renamed.